Know exactly what’s in every rental — before and after each guest.
StayInventory helps short-term rental hosts catalog items, record stays, and run post-checkout inspections with photos and video, so nothing goes missing without you knowing.
Every property in one place
Register apartments and objects, describe them, and build a full inventory of items.
Inspect after every stay
Log guests and their dates, then check each item for damage or theft with notes, photos and video.
Bring your team
Invite staff like cleaners to run inspections after checkout — same tools, controlled access.
Export anything
Download a full property report as PDF or CSV, priced damage claims for AirCover, and every uploaded photo.
Everything you can do with StayInventory
From the first item you add to the claim you send when something breaks — every step of protecting your rental lives in one place.
Priced inventory per property
Catalog every item with quantity, category, notes and a replacement value. Each property carries its own currency, so everything is valued in the money you actually deal in.
Auto-built inspection checklists
Start a post-checkout inspection and every item is pre-listed as “OK”. Just flip the few exceptions — a full walkthrough takes minutes on your phone.
Before & after, side by side
Each post-checkout photo sits next to the pre-check-in shot of the same item, so damage is provable at a glance — no more he-said-she-said.
Priced damage & loss claims
Turn an inspection’s damaged and missing items into a priced claim in one tap: total loss, the responsible guest, and the photo evidence — ready to send.
Reports as PDF or CSV
Download a polished property report, or a damage claim, as a PDF for your insurer, guest or Airbnb AirCover — or as CSV to drop into your own spreadsheet.
QR codes for items & rooms
Print a code per item or property. Your cleaner scans it mid-walkthrough and lands straight on that item’s check — no scrolling to find it.
Automatic checkout reminders
The moment a guest checks out, you and your assigned staff get nudged — in-app and by email — to run the inspection before the next arrival.
Your whole team, controlled
Invite cleaners and co-hosts with access to only the properties they handle. Same tools, no access to your billing or your other rentals.
How hosts use it
Four steps from an empty apartment to airtight evidence.
- 1
Add your properties & items
Register each apartment and build its inventory — a name, quantity, category and replacement value for every object.
- 2
Log each guest & their dates
Record who is staying and when they check in and out. Their check-out date is what triggers your inspection reminders.
- 3
Run the post-checkout inspection
Open the pre-filled checklist, flip anything damaged or missing, and attach photos or video. Cleaners can start it by scanning a QR code.
- 4
Generate the report or claim
Export a full property report, or send a priced damage claim with before/after evidence as a PDF — settling disputes and backing deposit or AirCover claims.
Your rentals live on five platforms. Your inventory shouldn’t.
Airbnb, Booking.com, Vrbo, direct bookings — guests arrive from everywhere, but what’s inside each apartment is yours to protect. StayInventory pulls it all into one calm, reliable place.
All your apartments in one place
Listed on Airbnb, Booking.com and Vrbo at the same time? Stop juggling tabs and logins. Every property and every object lives in a single dashboard you actually control.
Tired of spreadsheets?
Those color-coded Excel files that break every season are no way to run a business. Swap fragile formulas and lost tabs for a purpose-built inventory that just works.
Proof for every dispute
When a guest denies the broken TV or the missing towels, photos and video from before and after their stay settle it in seconds — not in a stressful back-and-forth.
No more “who took what?”
Between guests, cleaners and co-hosts, things quietly disappear. Check condition after every checkout so losses surface immediately, not months later.
Turnovers without the guesswork
Give your cleaning team a clear checklist for each property. Faster turnovers, fewer forgotten items, and reviews that stay five stars.
Stop absorbing the cost of losses
Small disappearances add up fast. Catch damage and theft early, back up deposit claims with evidence, and protect your margins season after season.
Loved by hosts who stopped losing track
Short-term rental hosts use StayInventory to protect their apartments and settle disputes with evidence.
“Two guests recently tried to deny damage. Before-and-after photos ended both disputes in minutes — my deposit claims were approved without a single argument.”
“Listing three apartments on Airbnb and Booking.com at once was chaos. Having every property and item in one dashboard finally made turnovers calm and predictable.”
“I used to run everything from a messy spreadsheet. Now my cleaners get a clear checklist after every checkout and nothing goes missing between stays.”
“The QR codes on each item are genius. Cleaners scan, check condition, done. I catch small losses immediately instead of discovering them months later.”
Founding host offer
Be one of our first hosts and lock in half price — for good. Your first month is free, then it's 50% off forever: just $5.00/month.
Limited to early adopters. The price you start with is the price you keep.